---
title: 5. Identification and user
description: "### Position The **Position Field** automatically captures the **geographic location** of the user at the moment they interact with the form. The system usually records this data as **latitude and longitude coordinates**, which can later be displayed in the generated…"
url: "https://despapeliza.io/docs/identification-and-user/"
updated: "2026-10-28"
category: Explanation of Intelligent Document Field Configuration / Field Types and Configuration
---

# 5. Identification and user

### Position

The **Position Field** automatically captures the **geographic location** of the user at the moment they interact with the form. The system usually records this data as **latitude and longitude coordinates**, which can later be displayed in the generated document.

### Key Features

- **Automatic capture**: No manual input is needed; the location is taken from the device or browser.
- **Traceability**: Ensures that the document keeps a record of where the action (such as a signature) was carried out.
- **Compliance**: Useful in legal workflows where it is necessary to prove the physical location of the user.

### Configuration Options

- **This field is required**: Forces the system to capture the position; the form cannot be submitted otherwise.
- **Conditional visible**: The field is only triggered if another condition is met. For example, it may only be required if the document type = “Contract.”

### Examples of Use

- **Contracts**: Store the signer’s location coordinates when a contract is signed remotely.
- **Inspections**: Capture the inspector’s exact location during an on-site check.
- **Compliance**: Record the geographic position when an employee approves or certifies a process.

![](https://despapeliza.io/wp-content/uploads/2026/10/bdmig-9201c9e7e559d39d5770.png)

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### User Name

The **User Name Field** automatically inserts the name of the authenticated user who is filling out or signing the document. Unlike a text field, this value is **pulled directly from the system**, ensuring that it is accurate and not manually altered.

### Key Features

- **Automatic capture**: The system retrieves the authenticated user’s name.
- **Accuracy**: Prevents typing errors or intentional modifications.
- **Traceability**: Ensures that each document shows the correct participant.

### Configuration Options

- **This field is required**: Ensures the user’s name must be included before completing the document.
- **Conditional visible**: The name field only appears if certain conditions are met (e.g., when a role = “Signer”).

### Examples of Use

- **Signature sections**: Display the signer’s full name under their signature line.
- **Headers or footers**: Show who generated the document.
- **Workflows**: Identify which authenticated user filled out a section of the form.

![](https://despapeliza.io/wp-content/uploads/2026/10/bdmig-6e972b735c99a808a82c.png)