Intelligent document management to ensure compliance with risk prevention
Having up-to-date documentation and ensuring that regulations are followed is important in all departments of a company, but it takes special importance in the areas of risk prevention to protect employees and the company.
The high volume of documents associated with the beginning of a new project, the incorporation of collaborators or a change in some regulations can mean a headache for the administration when there are no processes that ensure the correct and complete management of the corresponding documents.
Prepared for inspections at any time with optimized management and custody of your documents.
Through digital technologies we automate the generation and validation of documents dynamically, streamlining the signature of collaborators and managers electronically, avoiding delays in critical processes and ensuring regulatory compliance in real time
Less time spent on management
Automate the generation of different documents with smart forms or databases, saving time on repetitive tasks for your collaborators.
Valid Workflows
Reduce the stress of your team thanks to the management and control of documents, reducing the uncertainty of the processes with a completely digital life cycle.
Risk reduction
Be certain of your participation in talks and training, reducing identity theft with backups and verification processes.
Intelligent automation for your use cases
Learn about the potential that the functionalities have in optimizing your document management in risk prevention.
Avoid fines and low grades in audits for not having the required documentation
The system has the capacity to configure, generate and control all the documents required to comply with occupational health and safety regulations, according to the particular characteristics of the position and renewals or updates of the legality of the documents.
- Smart templates
- Integration with software through API or SFTP
- Alarms and notifications associated with documents
- Automation with CSV
Experiences
Before: clients suffered from high turnover rates in their prevention area, due to the pressure that the area was experiencing due to the number of fines and poor evaluations in internal audits, due to administrative disorder. Now: with the digital management and reengineering of the area’s procedures thanks to our platform, audit grades have improved, fines have been reduced to 0 and the work environment has positively transformed.
Monitoring of the evaluation and implementation of corrective measures
Our platform allows you to create and manage an improvement request module, safeguarding the traceability of the progress and development of each requirement.
- Smart forms
- Document version control
- Alarms and notifications
- Folders with percentage of compliance
Experiences
Before: A PRL client faced difficulties in managing requests and corrective measures in poorly evaluated critical procedures, due to the high workload, complicating the traceability of improvements and making it difficult to evaluate the team’s performance. Now: With Legale he was able to optimize requirements management and support the traceability of requests and corrective progress, ensuring an orderly, supported record and improving the quality of work life in the area.
Management and custody of large volumes of documentation without disorder or difficulty in quick access to information
With different functionalities, our solutions promote and facilitate online management, reducing time through advanced document search with filters and data selected by the user.
- Incorporation of up to 4 metadata in the document name
- Advanced search filters by name, email, work, etc.
Experiences
Before: Clients managed more than 20 risk talks a day and faced difficulties in quickly accessing the supporting documentation for required training and/or risk reports in the event of incidents, which generated stress and loss of efficiency in the team. Now, by implementing our platform, it optimized document management with electronic folders per collaborator and advanced filters, ensuring immediate access and improving the team’s response.
Protection against identity theft or ignorance of signing documents
Our platform allows you to carry out in-person signing procedures supervised by accredited personnel and incorporate additional validation elements such as selfies, identity documents or video, which can also be included in remote electronic signature processes.
- In-person signature on device
- Identity validations with ID document, selfie or video type
- Legal evidence that is easy to share and accessible via QR
Experiences
Before: A PRL supervisor discovered that some workers did not attend safety talks, but their attendance was signed by their colleagues, compromising control of the area and increasing operational risks, reflected in constant work incidents. Now: With Legale, they implemented a procedure that requires a selfie before signing, ensuring that only real participants record their attendance. This measure eliminated impersonation, improved document traceability and significantly reduced errors in training management.
Lack of internet connection for field operation management
The offline electronic signature model allows you to sign in person on mobile devices without the need for an internet connection, where the documents are previously synchronized and managed from the headquarters.
- In-person signature on a device without an internet connection
- Synchronization of documents in the cloud when connecting to the internet
Experiences
Previously, clients could not digitally manage documents relating to HR and ORP in areas with critical or non-existent internet connection, which prevented the digitization of processes because the field operation did not allow the use of paper to be eliminated. Now, by implementing offline in-person signing on devices, clients are able to sign and manage 100% of their area documentation digitally, streamlining communication between works and headquarters, thanks to the automatic loading of documents from the device when a network is detected.
Comprehensive digital management for all your risk prevention documents
Normative documents and regulations
- Internal regulations, hygiene and safety
- Affidavits of regulatory compliance
- Regulatory compliance reports for mutual societies and supervisory bodies
Risk and Security Management
- Hazard Identification and Risk Assessment Matrix
- Safe work procedures
- Work permits (height, confined spaces, etc.)
- Safety inspections and internal audits
Training and competencies
- Induction and safety training records
- Attendance at security training
- Evaluation of competencies in risk prevention
- Emergency Management Training Certificates
Control and Prevention
- Worker safety commitments
- PPE delivery records and use commitments
- Personal protective equipment control checklists
- Record of incidents and accidents at work
- Corrective and preventive action plans