Documents are regenerated with the current version and go back out for signature without redoing the whole process.
Occupational safety · Despapeliza ecosystem
Intelligent document management to ensure compliance
Keeping documentation up to date and following the rules matters in every department, but it takes center stage in occupational safety, where it protects both the workforce and the company.
Internal policiesSafety talks and inductionPPE handoverWork permits
Offline signing in the field·Identity validation·
Legal evidence via QR·Chile's Law 19,799
The challenge
Every site, every new hire and every regulatory change multiplies the document load
01New site
02New hires joining
03A change in the regulation
The volume of documents triggered by opening a new site, onboarding people or a change in the rules becomes an administrative headache when there is no process guaranteeing that every document is handled correctly and completely.
With digital technology we automate document generation and validation dynamically, speeding up electronic signing by workers and supervisors, avoiding delays in critical processes and keeping you compliant in real time.
Use cases
Regulatory updates
Policies, safety talks and induction
Validation of critical documents
Ready for an inspection at any moment
With your documents managed and safeguarded properly.
There is a record of who attended and who signed, with the backup available at any time.
Every document carries its legal evidence, reachable by QR and ready to show during an inspection.
Intelligent automation
Intelligent automation for your use cases
See what these capabilities can do for your occupational safety document operation.
Case 01internal audit
Avoiding fines and poor audit scores for not having the required documentation
The system can configure, generate and control every document required by occupational health and safety regulation, adapted to the specifics of each role and to document renewals or legal updates.
Up to dateInternal policies
Up to dateSworn statements
Due for renewalReport for the occupational insurer
Case 02continuous improvement
Tracking the assessment and rollout of corrective actions
The platform lets you create and run an improvement-request module, preserving the traceability of progress on every requirement.
In progress · 60%Corrective action plan
ClosedSafety inspection
PendingProcedure reassessment
Case 03safekeeping
Managing and safeguarding large volumes of documentation without clutter or slow access to information
A range of capabilities makes online management easier and faster, with advanced document search using filters and fields chosen by the user.
Filter · siteNorth Site
Filter · dateLast 30 days
ResultSafety talk · Aug 12
Case 04identity
Protection against impersonation or a signature being disowned
The platform supports in-person signing supervised by accredited staff and adds extra validation such as selfies, identity documents or video, which can also be included in remote electronic signature flows.
VerifiedIdentity document
VerifiedSelfie or video
EvidenceAvailable via QR
Case 05in the field
No internet connection for managing field operations
The offline electronic signature model allows in-person signing on mobile devices with no internet connection, with documents synced in advance and managed from head office.
OfflineSigning on the device
Queued14 documents
On reconnectingSynced to the cloud
What changes for the team
Less paperwork, less stress, less risk
01Less time spent on admin
Automate the generation of all kinds of documents with smart forms or databases, saving your people time on repetitive tasks.
02Workflows that hold up
Lower your team's stress through proper document control, removing uncertainty with a fully digital lifecycle.
03Lower risk
Be certain about attendance at talks and training, reducing impersonation through evidence and verification steps.
Experiences
What changed for teams like yours
Fines and poor audit scores
Before
Customers suffered high turnover in their safety teams, under pressure from the number of fines and poor internal audit scores caused by administrative disorder.
Now
With digital management and a redesign of the team's procedures on our platform, audit scores improved, fines dropped to zero and the working climate changed for the better.
Traceability of corrective actions
Before
A safety customer struggled to manage requests and corrective actions on poorly rated critical procedures because of the workload, which made improvements hard to trace and team performance hard to assess.
Now
With Legale it streamlined request management and backed the traceability of requests and corrective progress, producing an orderly, evidenced record and a better working life for the team.
More than 20 safety talks a day
Before
Customers running more than 20 safety talks a day struggled to reach training records and the risk reports required after an incident quickly, which created stress and cost the team efficiency.
Now
After rolling out our platform it streamlined document management with per-worker electronic folders and advanced filters, giving immediate access and a faster team response.
Field work with no connection
Before
Customers could not manage HR and safety documents digitally in areas with poor or no internet, which blocked digitization because field work still demanded paper.
Now
With offline in-person signing on devices, customers now sign and manage 100% of the area's documentation digitally, speeding up communication between sites and head office thanks to automatic upload from the device as soon as it finds a connection.
Documents
End-to-end digital management for all your occupational safety documents
01Regulatory documents and policies
- Internal, health and safety policies
- Sworn statements of regulatory compliance
- Compliance reports for insurers and regulators
02Risk and safety management
- Hazard identification and risk assessment matrix
- Safe work procedures
- Work permits (height, confined spaces, etc.)
- Safety inspections and internal audits
03Training and competencies
- Safety induction and training records
- Safety training attendance
- Occupational safety competency assessment
- Emergency response training certificates
04Control and prevention
- Worker safety commitments
- PPE handover records and usage commitments
- Personal protective equipment checklists
- Incident and workplace accident log
- Corrective and preventive action plans
Electronic signature and notarial services
The signature reaches the site, with or without signal
Electronic signatureOur electronic signature
- Advanced electronic signature with a certified provider
- Remote advanced electronic signature
- Electronic signature connection engine
- Global compatibility
Device in the fieldOffline
On finding a connection14 documents synced
Notarial servicesDigital notarial authentication
- Regional notary routing by geolocation
- Advanced electronic signature with notarial support
- Archiving of validated documents for notarial registries
- Compliance with Chile's Law 19,799 and notarial protocol rules
Book a demo
Intelligent document management to ensure compliance in occupational safety
Ready for an inspection at any moment, with your documents managed and safeguarded properly.
The real case
Audit scores improved and fines dropped to zero.
Shall we get your safety documentation up to date?
Book a demo →