Managing documents in human resources is a significant challenge, especially when a large volume of information has to be handled in an organized, efficient way.
Having employees sign different types of documents from different areas during onboarding adds complexity to the process. The responsibility for informing them and making sure everything is completed correctly usually falls on the HR team, which is a considerable administrative burden.
Add up all the documents generated for a single employee throughout their time at a company, from contracts to payslips, and you get hundreds — multiplied by the total headcount, that becomes chaos, with unnecessary complications and a high chance of errors if there is no dedicated software.
The platform offers an end-to-end document management solution, letting companies handle all their HR document needs in one centralized database, with no external software required.
Every document a new employee has to sign is generated from smart templates and sent in a single flow, with no one from HR having to chase anybody.
Courses, surveys and certifications are recorded with their signature and date, available whenever regulation or an audit asks for them.
Negotiations and addenda modify the contract without losing any version: every change is saved in the employee's electronic file.
The end of the cycle with everything in order: deadlines warn before they expire and the file is complete and available.
Documents are generated automatically from smart templates linked to a database through CSV files, which lets you handle thousands of documents at once.
Our integrations with other platforms make it easy to import documents for signing, simplifying the process and removing any need for signers to have an account on our platform.
Dynamic templates and conditional fields speed up document creation and signing even further, cutting the time and effort required.
See what these capabilities can do for your HR document operation.
The system can configure, generate and safeguard every document a hire requires, adapting to the specifics of each role and company.
Handle the Labor Directorate's requirements with a simple, secure, automated flow. Legale connects to your HR data, validates it, generates the files the authority requires and automates the submission.
Connect your employee database.
Review and complete the required information.
Generate and submit the records to the Labor Directorate.
Automate updates and receive alerts.
A customer that grew sales quickly and had to ramp up hiring ran into traceability problems with signed documents and was fined for not having its paperwork up to date.
With Legale.io it connected its new-hire payroll to standardized bulk document generation, gaining control over signing and automating filing into each employee's electronic folder, cutting fines by 100%.
Handle all your HR document needs in one centralized database, with no external software required.
Cutting fines by 100%.
