Comprehensive digital document management and e-signatures with smart automation
Managing documents in Human Resources can be a real challenge, especially when dealing with large volumes of information that need to be organized efficiently.
Adding to the complexity, employees often need to sign different types of documents from various departments during their onboarding process, which can place a heavy administrative load. Often the responsibility for reporting and ensuring these are completed correctly falls on the HR team, creating a significant administrative burden.
Throughout an employee’s time with the company, hundreds of documents may be generated – from contracts to final settlements. Multiply this by the number of employees, and it can quickly become overwhelming, leading to unnecessary complications and a greater chance for errors if the right software isn’t in place.
Legale is accredited by the Labor Directorate in the management and signing of labor documents
Our platform offers an all-in-one document management solution, giving companies the ability to handle all HR documentation through a centralized database, meaning that no additional software is required.
More efficient management
Documents are automatically generated from smart templates, linked to a database using CSV files, enabling you to manage thousands of documents at once.
Simpler processes
We integrate with other platforms so you can easily import documents for e-signing, simplifying the process and removing the need for signers to have an account or user on our platform.
Optimize resources and effort
Dynamic templates and conditional fields further streamline document creation and signing, cutting down the time and effort required.
Intelligent automation for every step
Explore some of the use cases that show our platform capabilites.
New employee management
HR teams can automate the creation of essential documents like admission forms and medical records, making the onboarding and registration process smoother.
Employees induction and training
Our platform lets you send internal policies to employees via dynamic templates, with automated receipt and signature tracking, ensuring that all staff are informed and in compliance with company regulations.
Intelligent automation for your use cases
Learn about the potential that the functionalities have in optimizing your document management in risk prevention.
Ensure compliance with the law and avoid fines for not having a critical document.
The system has the capacity to configure, generate and store all the documents required in a contract, adjusting to the particular characteristics of each position and company.
- Smart templates
- Custom workflows
- Integration with software through API or SFTP
- Signature notifications.
- Automation with CSV
Experiences
Before: A client that experienced rapid growth in sales and had to increase hiring was involved in traceability issues with signed documents and was fined for not having up-to-date documentation. Now: With Legale.io, it integrated the payroll of new collaborators into the massive and standardized generation of documents, being able to control the signing of these and automate the saving in the electronic folder of each collaborator, reducing fines by 100%.
Traceability of processed documents
The platform facilitates the monitoring and management of document signing, providing live status of workflows to improve control and processing times.
- Viewing statuses by documents
- Advanced filters
- Workflow Information
- Alarm management and document expiration
Experiences
Before: A client, due to lack of follow-up in his processes, did not sign his work documentation on time, which delayed the start of his work and generated internal reprimands. Now: By implementing Legale.io, you have a formalized and automated procedure for managing labor documents, which allows you to easily view the types of documents and the status that categorizes the progress of each one, facilitating monitoring and setting alarms to keep renewals and settlements up to date, avoiding future delays.
Obtaining immediate information during inspections to avoid fines
The system allows advanced searches using metadata configured when creating the documents, such as RUT, name of the collaborator, type of document, date, task, among others.
- Individual electronic folder per collaborator
- Adding metadata to the document name
- Adding metadata to the document name
- Automatic storage in massive transactions
Experiences
Before: A client centralized the filing of his employment documents at the headquarters and, faced with an inspection at one of his branches, had problems with distance, speed and efficiency in the delivery of requested documents. Now: By implementing Legale.io, document management was centralized and, however, it has the parameterization of individual folders of collaborators linked by branch, which allows the documentation required during inspections to be easily shared with the supervisors of each one.
Manage a large number of collaborators without wasting HH and optimizing
The system manages documents in bulk, through integration with other software and/or intelligent templates, allowing documents to be generated and managed in minutes for large volumes of collaborators.
- Smart templates
- Integration with software through API or SFTP
- Automation with CSV
- Customizable Worfklows
- Automated storage in the collaborator's folder
Experiences
Before: Clients who, thanks to their growth in sales, had to hire many collaborators in a short time, generating a conflict regarding the ability to manage the recruitment, selection and hiring of collaborators individually. Now:Â With Legale.io, the payroll of new collaborators was integrated into the massive and standardized generation of documents, allowing the generation and control of their signature, in addition to safeguarding the documents over time in the collaborator’s electronic folder.
Reduction in the error rate inherent to the manual generation of documents.
Through automation, the platform takes particular customer information from the company’s global database and allows the generation, signing and storage of the correct contractual documentation to be managed.
- Smart templates
- Integration with software through API or SFTP
- Automation with CSV
- Workflows
- Generation of documents from Databases.
Experiences
Before: A client with a small people management team suffered from work overload in the area, which was evidenced by the high rate of errors in the creation and management of contracts. Now: By implementing Legale.io, you automated the creation of documents and their electronic signature, reducing errors by 99% and relieving the team, allowing them to focus on other tasks.
Comprehensive digital management for all your Human Resources documents
Labor Documentation and Contracts
- Employment contracts
- Labor annexes
- Changes and contract conditions
- Bonus deals
- Labor settlements
Collaborator Management and Administration
- Data and performance management
- Integration and induction of new collaborators
- Employee Guidelines
Day and Attendance Control
- Workday record
- Remote entry and exit control
- Training attendance control
Process and Evaluation Management
- Satisfaction survey signature
- Expense report
- REL (Registry of Labor Evaluations)