Enhance Legal Operations with Automated Contract Signing and Real-Time Compliance Tracking
Handling document signing in legal departments comes with specific challenges, including ensuring authenticity, tracking, regulatory compliance, and confidentiality, that need to be adressed rigorously.
The lack of an efficient system can lead to slow and error-prone manual processes, potentially compromising document integrity and increasing the risk of non-compliance. It’s essential to have a comprehensive solution that addresses these concerns with tolls that help manage legal documents securely and efficiently.
Our platform offers a range of e-signature models, from simple to advanced and remote, all designed to meet the authenticity and legal validity standards required by legal teams. We also use live camera validation for remote e-signing to confirm the identity of the signer. With customizable alerts for deadlines and features to track document versions and modifications, Legale is the ideal complement for digitizing your legal department while mainting confidentiality and security.
Legale signatures are validated by Adobe and belong to the EUTL (European Union Trusted List)
Our highly versatile system is designed to handle a wide range of use cases within legal departments, from contract contracts and lease esigning to managing the paperwork for material purchases and domain registrations.
Through our intuitive portal, users can verify documents and access features like QR codes and a public signature records for greater transparency and traceability.
Efficient contract management
Our contract life cycle management system (CLM) gives you full control over contracts and documents, facilitating collaborative work and reducing turnaround times.
Document traceability
The platform tracks every version of a document and ensures compliance with a traceability panel that records all changes made to documents, folders and workflows.
Stay on top of deadlines
Customizable alarms and notifications keep users informed of upcoming deadlines and key events. You can even adjust how often notifications are sent and who recieves them.
Intelligent automation for every step
Explore some of the use cases that show our platform capabilites.
Real-time operation tracking
On the main dashboard, you can monitor the signing status of documents and see which ones are nearing their deadlines, ensuring timely management.
Contract drafting and e-signing
Contract modules enable internal and external teams to collaborate on drafting and executing contracts, as well as other recurring legal documents.
Intelligent automation for your use cases
Learn about the potential that the functionalities have in optimizing your document management in risk prevention.
Categorization and control of requirements to comply with the SLA
Through intelligent forms, our platform is capable of requesting requirements, using conditional fields that allow task prioritization categorization, improving response times and compliance in accordance with the established SLA.
- Smart forms
- Document creation date registration
- Document expiration date settings
- Alarms and notifications
Experiences
Previously, the legal area of our clients received by email the legal requirements of all areas of the company, making it difficult to categorize, manage, monitor and equitably distribute the requests. Now, our clients have incorporated a web form for legal requirements on the company intranet. By having conditionals that allow the correct categorization, prioritization and distribution of requests, they have managed to balance the workload and speed up the team’s response times.
Enable for third parties the signature methods required according to the regulations and the nature of the document.
With the platform you can manage the complete workflows of the documents, customizing the appropriate signing methods for the client and the counterparty.
- Advanced Signature (FEA)
- Remote Signature
- SMS Remote Signature
Experiences
Previously, our clients had difficulties concluding document and contract signing processes because they were not able to include external agents in their digital flows, having to resort to printing or sending manual emails to obtain the signatures. Now, with Legale.io they can manage the entire flow in digital format, regardless of the level of signature required and where the counterparty is located, achieving a truly paper-free process.
Communication with internal areas
Incorporating the platform into your workflows helps unify the area’s requirements registration channels, avoiding unnecessary delays, duplication of tasks and loss of information.
- Smart forms
- Smart templates
- Customizable reporting
Experiences
Previously, legal teams maintained high levels of stress due to the lack of standardization of channels to make requests, follow-ups, and send information to the area. Now, by unifying the channels and defining an official channel with our platform, the legal teams not only managed to organize the requests, but thanks to the reporting they can also carry out a survey of the management of the area.
Keep corporate communication formats updated, validated and centralized
Within the platform’s intelligent library, different types of corporate documents and formats are stored, centralized and updated for frequent use by the organization.
- Smart forms
- Smart templates
- Document approval
Experiences
Previously, a client signed a contract relevant to the company without realizing that it contained an outdated clause, some time later he was faced with a lawsuit from the counterparty, losing the lawsuit due to the error in the clause. Now, the client implemented our solution to make use of their smart library, where they centralize documents with updated formats approved by legal management, to be used by the entire team.
Comprehensive digital management for all your legal documents
Contracts and Commercial Agreements
- Commercial contracts
- Contract Annexes
- Extraordinary payment agreements
- Confidentiality contracts
Document Management and Requirements
- Requirements and information forms
- Various letters
- Statements
Closing and Completion of Agreements
- Settlements