Watermarks, images and attachments in Legale smart documents

Legale smart documents can include a watermark, logos, seals, photos taken on the spot and file attachments. That way each generated document comes out with your company’s branding, the evidence you need and the supporting annexes, without assembling it by hand every time.

Watermark in smart documents

In the smart document settings you can add a custom watermark. It appears on the documents you generate and helps reinforce your brand, security and control over each document, for example to identify it as official.

If you need to change it, you can remove the watermark image and upload another one. This option to remove it was added in April 2026.

Logos, seals and fixed images

The Image field is the simplest way to always insert the same image, regardless of how the person filling in the form answers. You choose the file once and it appears in every generated document that includes that field. It’s used, for example, for:

• the company logo, at the top of every contract,
• a watermark, as a background or transparent image that identifies the document as official, and
• seals, icons or banners that must appear in every version of the document.

Images that change based on the answers

The Conditional image field shows an image only when a condition is met, just like conditional words or paragraphs. You choose the form field to evaluate, the value that triggers the image and the matching image, and you set its size in the document with the position sliders.

For example, you can show each branch’s logo based on the branch selected in the form, or a different icon depending on the payment method. The field can be required, so that at least one condition is met, or visible only when another rule is met.

Photos taken while filling in the form

The Take a photo field lets you capture a photo with the phone or computer camera, or upload an image, while filling in the form. You can set the width and height in centimeters; if you leave them empty, the photo is inserted at its original size. It’s used to:

• verify identity with a photo of the person or their ID card,
• record the condition of equipment, a property or a vehicle during an inspection, and
• keep proof of a delivery, with a photo of what was received.

File attachments in the same workflow

The Attached file field lets you upload external files and link them to the smart document, so supporting files stay together in the same workflow. You can attach them to the document or create a new, independent file, and limit the formats: PDF, Word, Excel, PowerPoint, image, audio, video, text, CSV, ZIP, RAR or 7z. If you don’t choose any, the field accepts any file type.

It’s useful, for example, to attach annexes to a contract, such as copies of ID cards or certificates, to request a tax form before completing a process, or to gather spreadsheets, images and reports in technical processes.

Frequently asked questions

Can I change the watermark after uploading it?

Yes. You can remove the watermark image and replace it with another one.

Does the logo appear on every document?

Yes, on every generated document that includes the Image field with that logo.

Can I make a file attachment mandatory?

Yes. If you mark the field as required, the form can’t be submitted without the file.

The help center guide Multimedia and files explains each field in detail. And if you want to add artificial intelligence to your templates, read AI in smart documents.